AI Procurement Support
AI-aware RFP authoring, vendor scoring, DPA and contract review for in-house procurement teams buying AI for the first time.
What is AI procurement support?
AI procurement support is an advisory engagement that equips in-house procurement teams to run AI-aware buying processes, including RFP authoring with AI-specific clauses (data handling, model lineage, residency, evaluation, exit), weighted vendor scoring, demo coordination, and DPA and contract review. ChatGPT.ca delivers fixed-scope procurement support (4-8 weeks) plus a reusable AI procurement playbook tailored to your organization's buying process.
What you walk away with
Six concrete deliverables, every engagement.
AI RFP & SOW authoring
RFP and SOW with the data-handling, residency, model lineage, evaluation, and exit clauses generic templates miss.
Scoring rubric
Weighted scoring matrix calibrated to your priorities and used consistently across all responding vendors.
Vendor screening & demos
Pre-screen responses, coordinate scripted demos, score consistently, produce defensible recommendation.
DPA & contract review
Independent review of DPA, SLA, residency, training rights, exit, and pricing escalators before signature.
Security & PIPEDA check
SOC 2 status review, residency verification, PIPEDA alignment, sub-processor mapping.
Reusable playbook
Documented AI procurement process your team owns and reuses for future buying cycles.
How the engagement runs
Procurement Kickoff
Alignment with procurement, security, legal, and business sponsors. Requirements and weighted criteria.
RFP & SOW Authoring
AI-aware RFP and SOW drafted, with data handling, evaluation, and exit clauses your existing template lacks.
Scoring & Demos
Vendor response screening, scripted demos, consistent scoring, defensible recommendation memo.
Negotiation & Playbook
Negotiation support on price, terms, DPA. Reusable AI procurement playbook handed over to your team.
Investment
Single Buy
- ✓One vendor or category
- ✓RFP authoring + scoring
- ✓DPA + contract review
Standard
- ✓1-2 categories
- ✓Full procurement support
- ✓Reusable playbook included
- ✓Security + PIPEDA review
Enterprise / Public Sector
- ✓Formal procurement process
- ✓Conflict-of-interest support
- ✓Sub-processor matrix
- ✓Quarterly check-in (6 mo)
Frequently Asked Questions
Who is this service actually for?
In-house procurement, sourcing, or operations teams that are being asked to evaluate AI vendors for the first time and whose existing RFP and DPA templates do not ask the right AI questions. Common buyers: enterprise procurement, public sector sourcing, mid-market COOs and ops leads.
How is this different from AI Vendor Selection Advisory?
Vendor Selection is the strategic layer: who to shortlist, how to score, what to negotiate. Procurement Support is the execution layer: authoring the RFP, running the process, coordinating vendors, executing the scoring rubric, supporting negotiation. Most enterprise engagements pair both.
What goes into an AI-aware RFP that a generic RFP misses?
Data handling (does the vendor train on your prompts?), residency (which regions?), model lineage (what underlying models? versioning policy?), evaluation methodology (how do they prove the AI works?), bias and harm mitigation, exit terms (data portability), and incident notification specific to AI failures. Most existing RFP templates ask zero of these.
How long does an engagement take?
4-8 weeks for standard scope. Faster (3-4 weeks) for single-vendor renewal or sole-source. Longer (8-12 weeks) for public sector procurement processes with formal posting and evaluation periods.
Do you support public sector procurement?
Yes. We have worked with provincial and municipal buyers on AI-aware procurement. We respect the formal posting, evaluation, and conflict-of-interest rules that apply, and we adjust the engagement shape to fit (e.g., advisory before posting, scoring support during evaluation).
What is the reusable playbook?
A documented procurement process tailored to your organization: RFP template, scoring rubric, DPA addendum language, vendor screening checklist, evaluation timeline template. Your procurement team owns it and reuses it for every future AI buy.
Running an AI procurement cycle for the first time?
Book a 30-minute call. We will tell you whether procurement support fits or whether the free RFP template is enough.
Book a Discovery Call